This policy explains:
This policy covers the information you share with us and/or which may be acquired or produced by MindEarth during the application or recruitment process including:
Your information will be used by MindEarth for the purposes of carrying out its application and recruitment process which includes:
If you are offered and accept employment with MindEarth, the information collected during the application and recruitment process will become part of your employment record.
We collect and process your information where it is necessary in order to take steps, at your request, prior to our potentially entering into a contract of employment with you. We may also seek your consent to process your personal information in specific circumstances, or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
Your information may be shared with our affiliates, subsidiaries or joint ventures, in relation to the purposes described above. If you have been referred for a job at MindEarth by a current MindEarth employee, with your consent, we may inform that employee about the progress of your application and let the MindEarth employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current MindEarth employee we may consult with that employee for feedback on you. MindEarth may also use service providers acting on MindEarth’s behalf to perform some of the services described above including for the purposes of the verification/background checks. These service providers may be located outside the country in which you live or the country where the position you have applied for is located. MindEarth may sometimes be required to disclose your information to external third parties such as to local labour authorities, courts and tribunals, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process. We will also share your personal information with other third parties if we have your consent (for example if you have given us permission to contact your referees), or to detect, prevent or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property or safety of MindEarth, our users, applicants, candidates, employees or the public or as otherwise required by law. It is your responsibility to obtain consent from referees before providing their personal information to MindEarth. MindEarth operates globally, which means your information may be stored and processed outside of the country or region where it was originally collected. In some of these countries, you may have fewer rights in respect of your information than you do in your country of residence. Regardless of where your information is processed, we apply the same protections described in this policy. We also comply with the European legal framework relating to the transfer of data and to adequately protect personal data. You can review current European Commission adequacy decisions on the Commission website. To transfer data from the EEA to other countries we comply with legal frameworks that establish an equivalent level of protection with EU law. If you have an inquiry regarding our privacy practices, we encourage you to contact us. You may also refer a complaint to your local data protection authority and we will work with them to resolve your concern. MindEarth takes appropriate steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.
If you apply for a job at MindEarth and your application is unsuccessful (or you withdraw from the process or decline our offer), MindEarth will retain your information for a period after your application. We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at MindEarth and to help us better understand, analyze and improve our recruitment processes. If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact firstname.lastname@example.org. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
In certain countries, you may have certain rights under data protection law. This may include the right to request access or to update or review your information, request that it be deleted or anonymized, or object to or restrict MindEarth using it for certain purposes. If you wish to exercise a right of access please contact email@example.com. We will respond to any requests in accordance with applicable law, and so there may be circumstances where we are not able to comply with your request. Depending on your country of residence, you may also raise any questions or concerns you have regarding your personal information with your local data protection authority.
We may change this policy from time to time. We will post any changes to this policy on this page. Each version of this policy is identified at the top of the page by its effective date.
Last updated: March 18th, 2021